Project Initiation Document

The Assignment
In this assignment, you are expected to produce a PID (Project Initiation Document).  So you will need to produce a Work Breakdown Structure and have a  written description to fill out the proposal (not exceeding 2000 words of 1.5 line spaced text), which should also list the key stakeholders.
The Brief
‘Made in Birmingham’ has received a sum of money (£7,500) from five wealthy Birmingham Alumni, all of whom, coincidentally, were born in countries whose name ends in ….stan.
The money is to sponsor a student travel experience to promote the University. The aim is to travel somewhere unusual and challenging (but, of course, ending in ….stan). Students will report back to the sponsors every 3 days via an online blog, and keep a good photographic record for a presentation in the University after the travel is completed. The blog will be made available to all Birmingham Alumni who have featured in the ‘Made in Birmingham’ promotion (approximately 30 people). These Alumni will also be invited to attend a fund-raising dinner reception in London to accompany your presentation (via video conference, which the University will provide), thereby recouping a major portion of the sponsorship money.
The sponsors have specified that the money is to cover the cost of you and two other students aged 20-25. Students must be physically fit and capable of walking/hiking long distances (which might be necessary if your transport fails!). The trip must include the following:
A visit to Kazakhstan, including a visit to Charyn canyon and a viewing of a rocket launch from the Baikonur Cosmodrome.  If the Cosmodrome visit is not achievable you must at least stay close enough to see a launch (and on a day when a launch is due to take place). Kazakhstan is home to several environmental ‘catastrophe’ areas caused directly by their former Soviet rulers. You must select and visit one of these.
You are further required to visit ONE other country ending in …stan. You should aim to see at least one of the major tourist attractions in that country, including a visit to the capital city. You must promote Birmingham University in some way during the trip. You may need to go via other (non…stan) countries.
Your starting point is your home campus which is Dubai, United Arab Emirates. You are only allowed to use air flights for the initial outward and final return journey from/to your starting point.

Known Constraints
Visas are required in most of the ….stan countries. UK government (Foreign Office) issues travel advice for all these countries. Your holiday must be not less than 2 or more than 6 weeks. You must plan to use public transport where possible. Car rental is also possible in some countries, as is hitchhiking, but not air travel other than as specified above. You will have to exclude Afghanistan: it is just too dangerous to travel there. Wi-Fi and cell phone connections are limited in remote regions. You will need to consider whether to take camping equipment.
Unknown constraints and risks
You will have to consider what these are.
The Budget
Obviously, the main items of expenditure are going to be travel, food and accommodation. Assume that the planning and management of the presentation dinner will be handled and paid for by the University. You are not allowed to use the services of a travel agent. You will need to give indicative costs for each phase of the project/ travel sector in the PID. It should be possible to achieve the objectives for considerably less than the sponsorship money available, and you should try to avoid spending the full amount available.
Some guidelines for a Project Initiation Document
The Project Initiation Document (PID) is effectively the “contract” for the project (between the project manager and the project board.) It should set out, as a minimum:-
•    What the project is aiming to achieve?
•    Why it is important to achieve it?
•    Who will be involved in managing the process and what are their responsibilities?
•    How and when will the project be undertaken?
The PID has to answer the above questions to a sufficient level of detail to help maintain control of the project. You will need to think about the timing of all activities. You will need to think about what to pack and who is going to carry any items the use of which are shared.
The PID must consist:
–    Project introduction.
–    Project background.
–    Key objections.
–    Scope statement.
–    Assumptions, Dependencies and Constraints.
–    Work Breakdown Structure & associated descriptions/discussion.
–    Risks.
–    Conclusion. For more information on Project Initiation Document check on this: https://en.wikipedia.org/wiki/Project_Initiation_Documentation

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