Facility Risk and Contingency Assignment

Assignment: Managing risk
Assessment task 1
Develop an action plan to implement an emergency preparedness and response procedure for your facility. The action plan should include a full breakdown of all the tasks to be undertaken, the people responsible and the risk mitigation steps taken along the way.
The exercise is based on the assumption that a full evacuation of the facility is needed.
Choose one of the following scenarios as the foundation to scope your action plan:
• Fire or explosion at your facility
• Extreme power failure
• Major hazardous substance spill
Make sure you provide evidence of the following:
• Clear objectives
• Who is responsible and roles to be allocated in the evacuation process
• Hazard identification
• Risk analysis
• Tools and techniques to identify risks
• Risk treatments
• How you would liaise with all key stakeholders
• Timelines
• Training needs analysis
• Dry run and emergency drill program
• Review of the outcomes, strengths and weaknesses

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© FMA 2016
Assessment task 2
Create a portfolio of evidence containing evidence of the following:
• SWMS you have completed and authorised.
• Hazard and injury reports you have completed and authorised.
• A facility risk register.
• A corrective action plan you have developed, implemented, maintained and reviewed.
• A SWOT analysis of an existing risk management plan, such as emergency preparedness, working at heights or manual handling for your facility.
Your various techniques must address the following types of risks:
• Financial
• Health and Safety
• Insurance risks
• Operating
4 Assignment: Managing risk

© FMA 2016
Assessment task 3
Conduct a risk assessment for three different potential scenarios in your facility, and establish:
• What controls are in place to manage the risk?
• What is the likelihood of the risk occurring?
• What are the consequences if the risk should occur?
Potential scenarios
• Major storm, flooding, heavy rainfall or hail.
• The failure of the HVAC system.
• A major piece of plant/machinery failure within the facility.
Write a report looking at the potential scenarios listed above and:
• Provide an executive summery outlining your facility’s overall risk exposure to the potential scenarios above.
• Answer the three questions shown above.
• Develop and complete a risk matrix to determine the level of risk for each
• List the relevant stakeholders and how the risk will affect them.
• Develop a preventative action plan based on your risk analysis findings.
• Develop a risk treatment schedule.
• Include a method or strategy to monitor and review the process.
• Provide a conclusion with key findings.
Assignment: Managing risk 5

© FMA 2016
Assessment task 4
Review the risk management plan for your facility, and present your findings as a report. The report is to be aimed at top management to be used as a tool to promote continuous improvement.
Ensure that you include the following:
• Executive summary.
• Explain the risk context.
• Identify and analyse the risk identification process.
• Explain the risk treatment process.
• Explain the monitoring and review process.
• List critical success factors.
• List the required legislation, Codes of Practice and national standards that must be met for your facility.
• Liaise with stakeholders to obtain information and data.
• Provide recommendations in line with continuous improvement.
6 Assignment: Managing risk

© FMA 2016
Assessment task 5
Develop a risk register for your facility.
Suggested approach
Research a range of risk registers.
Adopt and develop or design a template that suits your facility.
The risk register should include not only maintenance issues but environmental issues.
Your risk register should include, but not be limited to the following headings/columns:
• Risk category
• Risk name
• Risk number
• Probability
• Impact
• Risk matrix rating
• Responsibility
• Timeline
• Cost

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